Accessing Outlook.com, OneDrive and other Microsoft services when someone has died

If you have access to the account 

Read How to close your Microsoft account and follow the steps to Close the account. After you close your Microsoft account, you can reopen it within 60 days by signing in again. We hold on to your data for this period so you won’t lose anything if you change your mind. However, after those 60 days have passed, we permanently delete the account and its data.

If you do not have access to the account

Ensure that any subscriptions to Microsoft are cancelled. You may stop any subscriptions to Microsoft by closing the customer’s bank account or credit card, revoke authorizations or informing the bank. Outlook.com and OneDrive accounts will be frozen after 1 year and any email messages and files stored on OneDrive will be deleted shortly after. Microsoft accounts expire after two (2) years of inactivity. For more information, read section 4 of the Microsoft Services Agreement.

If you need access to the account, seek legal guidance

Microsoft must first be formally served with a valid subpoena or court order to consider whether it is able to lawfully release a deceased or incapacitated user’s information regarding a personal email account (this includes email accounts with addresses that end in Outlook.com, Live.com, Hotmail.com, and MSN.com), OneDrive storage, or any other aspect of their Microsoft account. Microsoft will only respond to non-criminal subpoenas and court orders served on Microsoft’s registered agent in the requesting party’s state or region and is unable to respond to faxed or emailed requests for such matters.

Any decision to provide the contents of a personal email or cloud storage account will be made only after careful review and consideration of applicable laws. Please understand that Microsoft may be unable to provide the account content and sending a request or providing a subpoena or court order does not guarantee that we will be able to assist you.

Regional variations:

• For customers in Europe, Microsoft will respond to non-criminal subpoenas and court orders served on Microsoft Ireland Operations Ltd’s registered address at 70 Sir John Rogerson's Quay, Dublin 2, Ireland.

• Customers in Germany may contact Microsoft customer support in order to be granted access to the account. Customers must provide proof of legal successorship and the following documentation:

  • A copy of the death certificate

  • A copy of the deceased person’s ID or passport

  • A copy of certificate of inheritance (Erbschein) or other documentation from a court that proves sole heirship, or names and addresses of all heirs and consent that you are entitled to act on their behalf

  • A copy of the requestor’s ID or passport, or a signed power of attorney

• For customers in China, you may contact Microsoft customer support for your legitimate and justified interest, in order to be granted access to the deceased customer's account. You must provide the following documents:

  • A copy of the death certificate, deregistration certificate of a social ID or other official document that can prove the death of the deceased account holder.

  • A document that can prove your relationship to the deceased account holder as a "close relative", being a spouse, parent, child, sibling, grandparent, or grandchild. Options are:

    • Hukou registration.

    • Marriage certificate.

    • Relative Relationship Certification issued by Public Security Bureau/Subdistrict Office.

    • Notarized certification issued by the Notary Office.

  • A copy of the requestor's ID or passport.

  • A signed statement for the purpose of accessing the deceased account holder's account.